As a Shopify store owner, you might have encountered various tools and features that promise to streamline your operations and enhance productivity. However, managing your store can become overwhelming when orders start scaling, and you need more time to handle everything. You might find yourself juggling multiple tasks like inventory management, customer service, and order fulfillment—all while trying to keep your business running smoothly.

Collaborating with a dropshipping agent can be a game-changer in such a scenario. These agents can help manage your operations but need access to certain parts of your Shopify store to do their job effectively. This is where Dianxiaomi comes into play. Instead of sharing your main admin account—which poses a significant security risk—creating staff accounts allows you to grant specific permissions tailored to their roles.

Interested? Don’t rush—please follow along with this article, which provides the latest step-by-step guide for 2024: Connecting Your Shopify Store with Dianxiaomi ERP.

What is Dianxiaomi ERP?

Dianxiaomi ERP (店小秘) is a comprehensive Enterprise Resource Planning (ERP) system designed for e-commerce businesses. It integrates various functions to streamline and automate the day-to-day operations of online stores, making it an invaluable tool for dropshipping and other e-commerce models.

Dianxiaomi ERP offers significant advantages for dropshipping businesses by enhancing operational efficiency and simplifying management tasks. It automates the entire order fulfillment process, from receiving orders to updating shipment statuses, which reduces manual errors and accelerates order processing. The system also provides real-time inventory updates and coordinates seamlessly with multiple suppliers, ensuring that stock levels are accurately maintained and suppliers are aligned with your inventory needs. This integration helps prevent stockouts and overstocking, improving customer satisfaction and supporting business scalability.

After knowing exactly what the Dianxiaomi ERP is, we’ll guide you through the steps to install the Dianxiaomi app in the following section, ensuring you can enjoy the advantages of automated order management immediately.

Install Dianxiaomi APP in Your Shopify Store

Step 1: Click Apps > Visit the Shopify App Store

Step 2: Search for the Dianxiaomi app and click it to Install.

Step 3: It redirects you to Dianxiaomi’s official website for account registrations after installation; Just ignore it and return to Shopify Admin Dashboard.

Now, you have successfully installed the Dianxiaomi App in your store. The next step is to create a Shopify staff account for the dropshipping agent/supplier to connect your store to the Dianxiaomi app.

Why Should We Use Staff Account

This should be the most asked question among dropshipping store owners: why should we use staff accounts for dropshipping agents? First, you can’t leak your admin account to anybody. Sharing your main admin account isn’t just a bad practice; it’s a significant security risk. Your admin account is the master key to your Shopify store, granting access to everything from customer data to financial information, store settings, and much more. Giving this level of access to anyone outside your immediate team can expose your business to potential threats, unauthorized changes, and data breaches.

So, Shopify has the solution for your security concern: Staff account.

Staff accounts allow you to create user profiles with specific access permissions tailored to the needs of each team member or external partner, such as dropshipping agents. This approach enhances security and streamlines your business operations, allowing you to manage your store efficiently.

But can anyone create staff accounts in a Shopify store for free, or are there any limits? Also, what specific permissions does Dianxiaomi require? The following section covers everything you need to know.

Shopify Staff Account Limits

The maximum number of staff accounts that you can have depends on your store’s Shopify subscription plan. Review the following details:

• Pause and Build: 1 staff account
• Shopify: 5 staff accounts
• Advanced Shopify: 15 staff accounts
• Shopify Plus: Unlimited staff accounts

The following plans don’t support adding any staff accounts and these plans also don’t include any staff accounts:

• Basic Shopify: 0 staff accounts
• Shopify Starter: 0 staff accounts

How to Add Shopify Staff Account for Dianxiaomi (2024 LATEST)

Step 1: Locate “Settings” after logging into your Shopify account, and then click “Account” or “Users and permissions”

2: If you are not Basic or Starter subscription plan, you will see Staff accounts >  Add staff account button. Click this button to continue.

3: On the “Add staff” page, follow the steps below to fill in the first name, last name, and email.

• First Name: Gary
• Last Name: Zhang
• Email: [email protected]

4. Check Orders & Apps Permissions since Dianxiaomi requires these permissions.

• In Orders section, there are 17 options for Orders, but you just need to select: View, Fulfill and ship
• Scroll down and navigate to App Permissions. In this Option, Select Dianxiaomi.
•  After that, click Send Invite.

How to Delete Staff Account in Your Shopify Store

Once you are unhappy with the service or want to change the dropshipping agent, you must delete the staff account associated with the previous agent. This ensures that access to your Shopify store is promptly revoked, maintaining the security of your business operations.

Step 1: Login to your Shopify store.
Step 2: Click Settings > Account, and locate Staff Account Section. You will see a created staff account list here.
Step 3: Click the staff accounts you want to delete and scroll down the page; you will see a “Remove XXXX” button under Manage Staff Access Section. (XXX means the name for your staff account)
Step 4: Click “Remove XXXX” and delete.

Conclusion

As your orders scale and you find yourself overwhelmed with managing everything, it’s time to seek help from a dropshipping agent, shipping agent, or any professional team to handle orders and shipments efficiently. This lets you focus on what you do best and ensures your store remains healthy.

Integrating a productivity app like Dianxiaomi ERP, commonly used among drop shippers, can be highly beneficial. To facilitate this, you’ll need to install the Dianxiaomi App on your store, which acts as a bridge between your store and the ERP. For security reasons, create a staff account and grant the dropshipping agent permissions limited to “Orders – View & Fulfill and ship” and “App Permission – Dianxiaomi” only.

Adding staff accounts requires at least a Shopify, Advanced or Plus subscription. Therefore, before your business scales, we recommend exporting orders using an alternative app, which will be covered in the following article.

Lastly, if you are dissatisfied with the service your selected dropshipping agent provides, be sure to delete the staff account from your Shopify account settings.